BOARD OF
February 15, 2017
320 Robert S.
Kerr, Room 204
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Monday, February 13, 2017.
3. Musical prayer will be presented by David B. Hooten, County Clerk. The Pledge of Allegiance will follow.
4. Approve the minutes of the meeting of Wednesday, February 8, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $3,359.86 for period ending February 7,
2017, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office.
(Document Received)
6. Approve Employee Benefit Trust Warrant No. 664483 through
664907 for Oklahoma County in the amount of $285,692.60 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case
No. CJ-2017-361 Petition
Case No. TC-2016-040 Tort Claim
Case No. CV-2017-54 Entry of Appearance
Case No. CV-2016-1914 Demand for Jury
Trial
Case No. CV-2016-1915 Demand for Jury
Trial
Case No. CJ-2017-358 Petition
Case No. CJ-2017-359 Petition
8. Monthly Report of Fees for the month of
January, 2017. (Document Received)
Culvert Pipe Sales Fund 8206 $ 275.71
Total
Receipts $ 275.71
General Fund $ 369,464.26
Clerk Lien Fee Fund $ 7,317.50
UCC Central Filing Fund $ 62,846.44
Records Preservation Fund $ 70,985.00
OK Tax Comm. % of Doc Stamps $ 335,552.49
Mechanic Liens/Investments $ 2,286.14
Refunds $ 317,058.06
Total $1,165,509.89
Court Fund Bank
of Oklahoma Revolving
Beginning Balance $1,987,047.46
$ 233,623.36
Deposits & Canceled Vouchers $1,013,404.98 $ 40,729.44
Disbursements $
2,205,779.63 $ 37,162.04
Ending Balance $ 794,672.81 $ 237,190.76
Planning Commission Inspection
Fee Fund $ 43,327.72
Planning Commission State
Building Code Fund $ 2,453.75
Planning Commission Fee Fund
Report $ 26,755.75
Election
Board $ 128,834.21
9. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
3-2017-02 $661.35
10. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 2. These items were declared surplus and were traded in towards other equipment, in accordance with the provisions set forth in Title 19 Section 421.
One (1) John Deere
6415 Tractor, c/n DB304-00221, s/n LO6415D494636,
acquired 07/25/2006 from John Deere Company, 2000 John Deere Run, Cary, NC
27513 for $25,000.00; Traded in toward purchase of c/n
DB304-00223, a John Deere 6105M Tractor.
One (1) John Deere
6415 Tractor, c/n DB304-00222, s/n LO6415D494717,
acquired 07/25/2006 from John Deere Company, 2000 John Deere Run, Cary, NC
27513 for $25,000.00; Traded in toward purchase of c/n
DB304-00224, a John Deere 6105M Tractor.
One (1) John Deere
Flex Wing Mower, c/n DB340-00226, s/n WOCX15E005077,
acquired 07/12/2006 from John Deere Company, 2000 John Deere Run, Cary, NC 27513
for $3,834.22; Traded toward purchase of c/n
DB340-00233, a John Deere Flex Wing Rotary Cutter.
One (1) John Deere
Flex Wing Mower, c/n DB340-00227, s/n WOCX15E005075,
acquired 07/12/2006 from John Deere Company, 2000 John Deere Run, Cary, NC
27513 for $4,199.22; Traded toward c/n DB340-00234, a
John Deere Flex Wing Rotary Cutter.
One (1) 2013 Bobcat
T870 Compact Track Loader, c/n DB 312-00213, s/n
AN8L12151, acquired 06/26/2013 from Clark Equipment Company, 75 Remittance Dr.,
#1130, Chicago, IL 60675 for $62,913.10; Traded toward c/n
DB312-00214, a 2014 Bobcat T870 Compact Track Loader.
11. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 2. This item was declared a total loss and with approval will be removed from inventory, in accordance with the provisions set forth in Title 19 Section 421.
One (1) 2013 Ford F250
Crew Cab 4X4 w/ CNG Tank, c/n DB301-00290, s/n
1FT7W2B69EEA98269, acquired 12/27/2013 from Vance Country Ford, PO Box 1600,
Guthrie, OK 73044 for $45,930.36
End of Consent Docket
District No. 1
12. Discussion and possible action to approve
Resolution No. ______ reappointing John Albert Pettis
as Trustee of the Oklahoma County Home Finance Authority. The term of Office
expires December 31, 2019. Requested by
Commissioner Willa Johnson, District No. 1. (Document Received)
District
No. 2
13. Discussion and possible action to receive the Oklahoma State Auditor & Inspector report concerning the Oklahoma County Clerk Turnover audit dated February 3, 2017. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
14. Discussion and possible action to approve contract between the Jones Public School District and the Oklahoma County Free Fair for the use of Jones Public School Agricultural Facility for the purpose of the presentation of the Oklahoma County Free Fair Livestock Show, beginning February 23, and ending February 25, 2017. Both Requisition No. 11704711 and PO No. 21704347 have been issued to Jones School District I-9 in the amount of $4,500.00 from General Fund/Free Fair/Office Space (1001/7100/54102), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve
Resolution No. ________ for Project Agreement between Oklahoma County and the
State of Oklahoma (ODOT) for services performed by the Oklahoma Department of
Transportation (ODOT) for the construction of Oklahoma County Project No.
MAC-2007-1, MacArthur Blvd. from Covell Rd. to Edmond
Rd. CIRB-155C (917)CO, J/P# 28767(04). The county will be responsible
for $2,000,000.00 as a local match to be
deposited with ODOT. Requisition No. 11601085 has been issued to Oklahoma
Department of Transportation in the amount of $2,000,000.00
from County Bond Fund/Deer Creek (20323140), contingent upon encumbrance of
funds. Requested by Ray Vaughn, County Commissioner, District No. 3.
16. Discussion and possible action for approval to utilize the state contract through the Division of Capital Assets Management Construction and Properties Department (CAP) of the State of Oklahoma Office of Management and Enterprise Services (OMES). These services are required to perform replacement/repair to the Oklahoma County Annex Exterior Lights. The total project cost equals an amount not to exceed $138,850.00 contingent upon encumbrance of funds. Requested by Ray Vaughn, Commissioner District 3.
17. Discussion and possible action for approval of an Agreement between the Deer Creek Public Schools and the Board of County Commissioners, Oklahoma County, for cleaning and grading a drainage channel on the west side of the tennis courts at Deer Creek High School. Upon completion, Deer Creek School District will reimburse Oklahoma County for Labor, equipment and materials. In no case will the total cost exceed $15,000.00. Requested by Ray Vaughn, Commissioner District 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
18. Discussion and possible action to approve ATM ONE, Inc. Contract. This is to provide Credit Card processing equipment and services. Requisition No. 11704819 has been issued to ATM ONE Inc. in the amount of $1,000.00 from Co. Clk's UCC Central Filing Fund, County Clerk, Professional Services Other, (1151/1700/54455), (1001/7100/54102), contingent upon encumbrance of funds. Requested by the office of David B. Hooten, Oklahoma County Clerk, and has been approved as to form and legality by Lisa Endres, Assistant District Attorney. (Document Received)
District
Attorney
19. Discussion
and possible action to approve Expert Consulting Services
Agreement
with OSS Law Enforcement Advisors d/b/a Operational Support Services, Inc., to
provide case consulting and analysis in Martin v. BOCC, CIV-15-677. Amount of
the contract not to exceed $2,000.00. Requisition No. 11704758 has been issued
to Expert Consulting Services Agreement with OSS Law Enforcement Advisors d/b/a
Operational Support Services, Inc. in the amount of $2,000.00 from
Self-Insurance Fund (40310110). Requested by Aaron Etherington, Assistant District Attorney.
(Document Received)
Health
and Safety
20. Discussion
and possible action to receive an update on the flood in the Annex Building
that occurred on December 18, 2016 and to receive an advance of $150,000.00
from Zurich Insurance for losses that occurred during the flood. Requested
by Dan Matthews, Director, Human Resources/Environmental Health and Safety.
21. Discussion and possible action to authorized the Chairman of the BOCC to sign the Sworn Statement in Proof of Loss for Zurich Insurance s records. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety.
IT
22. Discussion and possible action to approve Amendment Number One (1) to the Original Agreement with Oklahoma Office of Management and Enterprise Services and the Board of County Commissioners. The Amendment provides for one (1) additional Plus Network Site Connectivity with a monthly charge of One Hundred Ninety-Six Dollars and No Cents ($196.00). Billing for the additional connectivity shall be effective starting February 1, 2017. Total charges for the additional connectivity fee shall not exceed Nine Hundred Eighty Dollars and No Cents ($980.00). Requisition 11704710 has been issued in the amount of $980.00 to the State of Oklahoma to cover the additional Expense. Requested by Rob Teel, Director, IT, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Social
Services
23. Discussion and possible action to approve
agreement of Community Support between the
Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma
County Social Services, and City of Midwest City as the fiscal agent for the
Mid-Del Group Homes, Inc., to provide disadvantaged disabled adults at the
Mid-Del Sheltered workshop. Amount payable under this contract is not to exceed
$14,000.00. Requisition No. 11703976 has been issued to City of Midwest City, in the amount of $14,000.00 from
General/Social Services/Services Other, (1001/6100/54456), contingent upon
encumbrance of funds. Agreement to be effective December 5, 2016, through June
30, 2017. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and
approved as to form and legality by Lisa Erickson Endres, Assistant District
Attorney. (Document Received)
24. Discussion and possible action to approve contract between the Board of Oklahoma
County Commissioners on behalf of Oklahoma County Social Services and City of
Midwest City to provide utility assistance for persons eligible under the
agreement. Amount payable under this contract is not to exceed $11,000.00. Requisition
No. 11703759 has been issued to City of Midwest City in the amount of
$11,000.00 from General Fund/Social Services/Services Other, (1001/6100/54456),
contingent upon encumbrance of funds. Agreement
to be effective, upon approval by the Board of Oklahoma County Commissioners,
through June 30, 2017. Requested by Christi Jernigan, Director, Social
Services,
and approved as to form and legality by Lisa Erickson Endres, Assistant
District Attorney. (Document Received)
25. Discussion and possible action to approve agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Oklahoma Foundation for the Disabled for funding the Client Scholarship Program under the agreement. The amount payable under this contract is not to exceed $6,000. Requisition No. 11704693 has been issued to Oklahoma Foundation for the Disabled in the amount of $6,000.00, from General/Social Services/ Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective December 5, 2016 through June 30, 2017 upon approval by the Board of Oklahoma County Commissioners. Requested by Christi Jernigan, Director, Oklahoma County Social Services. (Document Received)
26. Discussion and possible action to approve agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Oklahoma Lawyers for Children to provide partial funding for salaries and fringe benefits under the agreement. The amount payable under this contract is not to exceed $6,000. Requisition No. 11703980 has been issued to Oklahoma Lawyers for Children in the amount of $6,000.00, from General/Social Services/ Services Other, (1001/6100/54456), contingent upon encumbrance of funds. Agreement to be effective December 5, 2016 through June 30, 2017 upon approval by the Board of Oklahoma County Commissioners. Requested by Christi Jernigan, Director, Oklahoma County Social Services. (Document Received)
27. Discussion and possible action to
approve Agreement
between the Board of
Oklahoma County Commissioners, on behalf of Department of Oklahoma County
Social Services, and Positive Tomorrows to provide food and transportation for
the homeless students of Positive Tomorrow who are eligible under the
agreement. Requisition
No. 11703978 has been issued to Positive Tomorrows, in the amount of $7,000.00 from General/Social
Services/Services Other (1001/6100/54456), contingent upon encumbrance of
funds. Agreement
to be effective December 5, 2016 through June 30, 2017. Requested by Christi
Jernigan, Director, Oklahoma County Social Services, and approved as to form and
legality by Lisa Erickson Endres, Assistant District Attorney. (Documents
Received)
Treasurer
28. Discussion and possible action to
approve to refund the
$61,500,000.00 General Obligation Limited Tax Bonds of 2008. Series A. The projected savings to Oklahoma County
Taxpayers is $1.219M (net present value).
The projected savings is made possible in large part because interest
rates on the callable Series 2008A Bonds is 4.00% while rates on the proposed
new refunding bonds would average approximately 1.48% under current market
conditions. Requested by Forrest Butch
Freeman, Oklahoma County Treasurer.
(Document Received)
Recurring Agenda Items:
29. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
30. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
31. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
32. Commissioners Comments/General Remarks:
33. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
34. Adjourn at __________ until 9:00 a.m.,
Wednesday, February 22, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy